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Validation procedure

Validation process chart


Implementation of the ACC3- / RA3- or KC3 (EU) requirements


EU regulations require an air carrier to establish an ACC3 Security Program, standards and security measures implemented to meet the respective current EU regulatory requirements (EU Regulations) when operating Air Cargo or Air Mail into the European Union from a Third Country Airport. The same applies for Ground Handling Operators (RA3) or Known Consigner (KC3).

The only exceptions are for air carriers flying from a “EU-Green List” country (List provided by the EU Member States) as a last point of departure to the European Union.

A basic principle of the regulations' security requirements is, that all cargo or mail must be screened or come from a secure supply chain prior be loaded onto an aircraft and carried into the European Union. It is essential to consider also third party (RA3, KC3) relevance, when setting up your individual security program.

An ACC3, RA3 or KC3 must nominate a person with overall responsibility for the implementation of cargo or mail security provisions for the relevant cargo operation. This person has to sign a “Declaration of Commitment” where its duties are precisely described.

The precondition for a successful Validation is that an internal security quality assurance program is in place for all stations. This Security Manual and relevant documents should be provided to the EU Aviation Security Independent Validator in advance to ensure a smooth EU-Validation.


Code of Conduct


According to the code of conduct, avoiding conflicts of interest, your EU-Validator will not prepare your company for a Validation and then afterwards conduct the Validation. We will, however, be pleased to either act as your EU Aviation Security Independent Validator or provide consultancy- or training- services to prepare your organization for the EU-Validation process.


Contact your appropriate EU Authority (Road Map)


EU regulations require that airlines providing cargo and/or mail services to or via the EU from stations located in White List and Red List countries must be certified at these stations through an on-site ACC3-, RA3- or KC3 Validation in order to achieve the official ACC3-, RA3-, KC3- status. This status expires for ACC3 after a maximum of 5 years and for RA3/KC3s after a maximum of 3 years and has to be renewed.

If an airline serves more than 3 ACC3/RA3/KC3 stations, the carrier is entitled to prepare a roadmap, specifying the proposed stations (with the reasons for their selection) and defining a timeline for their verification and submit it to their appropriate European Union Authority. The appropriate EU Authority will then assess the roadmap and either approve it as submitted or require changes prior to approval.

Contact EUIVA Customer Service to find out the appropriate EU member states Authority for your airline


Order Validation - EU Independent Validator


Once the appropriate authority has agreed to the roadmap and/or the EU-Validation, the ACC3/RA3/KC3 then selects and contracts an EU-certified EU Aviation Security Independent Validator on its own behalf to perform the official on-site EU-Validation.
An ACC3/RA3/KC3 Validation can only be performed by accredited EU Aviation Security Independent Validators approved by the EU-Commission. EUIVA provides global validation services through its officially accredited EU Aviation Security Independent Validators team.

Contact EUIVA Customer Service for a quote for ACC3/RA3/KC3 Validation.


Predocumentation- and program- Check


EUIVA strongly recommends a preliminary document check prior to on-site verification. In this process, EUIVIA provides the airline with a comprehensive checklist of documentation to be assessed prior to on-site inspection. While this is not mandatory, it is a central component of our quality assurance structure and saves customer time and money by ensuring that no time or resources are wasted during on-site inspections. This EUIVA checklist helps defining data and information needed to scope and perform the on-site verification of all defined locations.


Travel


EUIVA applies a transparent, cost effective policy for validation travel, creating synergies where possible. EUIVA provides customers with a travel checklist and agrees costs and logistics in advance.


On-Site Validation


The EU-ACC3/RA3/KC3 Validators performing the Validation are chosen, based on local language skills, specific industry knowledge and other factors. EUIVA guarantees time-efficient and cost effective validation with minimal impact on the smooth -running of your operations. Under certain preconditions a Desktop Validation may apply but has in any case to be approved prior consultation by the respective EU appropriate Authority.


EU Report


Following the on-site or desktop validation, the EUIVA Aviation Security Independent Validator will issue a full report as per EU regulations and provide it to the customer for comments. After the “double signature” procedure the EU Aviation Security Independent Validator then lodges the report with the appropriate EU authority for final and official assessment.


Official ACC3/RA3/KC3 status Approval


If the appropriate authority is satisfied with the validation report that concludes whether the entity has succeeded in complying with the objectives, the ACC3/RA3/KC3 status will be officially granted.
The designation shall be valid once the EU appropriate Authority has allocated the UAI (unique alpha numeric identifier) and list your entity as an ACC3, RA3 or KC3 in the EU Database in its respective standard format


Validtity / periode of re-validation


It is up to the decision of the respective EU Member State Authority how long the granted Status will be valid.
Once the ACC3/RA3/KC3 Certificate expires a Re-Validation has to be performed in due time order to maintain the status.
Learn more about the EU regulations